Executive Assistant

Company: Home of Guiding Hands
Location: El Cajon
Posted on: June 24, 2022

Job Description:

About Home of Guiding HandsHGH was established in 1967 and is based in El Cajon, CA. We serve over 3,500 individuals diagnosed with intellectual disabilities such as Down syndrome, autism or cerebral palsy. HGH owns and operates 31- specialized group homes in East County and a 25,000 square foot resource center. With a workforce of over 750 employees, we were voted Top Places to Work in 2019 by the San Diego Union Tribune. We offer competitive salaries, nine/nine schedules, and generous benefits. Please email Resume to: elvira@guidinghands.org Primary Purpose: The Executive Assistant will provide high-level administrative support to the CEO/President and other Executive Team members. Reporting directly to the CEO/President, the Executive Assistant provides executive administrative support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working in a fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, articulate with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. STANDARD REQUIREMENTS:

• Supports the Mission, Values (ICARE), and Vision of the Agency.
  • Is knowledgeable of consumer rights and ensures an atmosphere that allows for the privacy, dignity, and well-being of all consumers in a safe, secure environment.
  • Manages sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
  • Prepares Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
  • Functions well in a high-paced environment; performs additional duties as assigned by executives.
  • Represents the company and the executives in a positive light through great follow-through skills and the use of sound judgment.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO/President's ability to effectively lead the company.
  • Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects through successful completion, often under deadline pressures. ESSENTIAL JOB RESPONSIBILITIES: Responsible for a variety of duties that include but are not limited to:
    • Completes a broad variety of administrative tasks that facilitate the CEO/President's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports.
    • Edits and completes first drafts of written communications to external stakeholders.
    • Under the direction of the VP of Development and Marketing, assists with the management of Donor Perfect.
    • Assists with managing communication of the CEO/President, including coordinating calendars, emails, phone calls, and in-person meetings as needed, maintaining confidentiality as appropriate.
    • Coordinates and attends organizational events and provides logistical support.
    • Maintains a high-level understanding of the interdepartmental processes to assist with facilitating appropriate communication.
    • Researches, prioritizes, and follows up on issues and concerns, as assigned by the CEO/President, assisting in the determination of the appropriate course of action, referral, and/or response. Education: A.A. degree or certificate in a related field, such as but not limited to business administration/management or communications is required. Bachelor's degree in a related field as noted above is preferred. Additional experience may be substituted for education. Experience:
      • At least 4 years of previous experience as an Administrative Assistant supporting a C-Level executive; preferable experience would be with a non-profit organization.
      • 2+ years of executive assistant experience preferred in working in an executive assistant role supporting a C-Level executives, preferable experience would be with a non-profit organization. Required Knowledge/Skills/Abilities:
        • Excellent organizational and time management skills
        • Advanced proficiency (ability to utilize software independently) with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
        • Ability to use IT tools including hand-held devices, PC's, tablets, printers, Teams, etc., without support or supervision.
        • Ability to prioritize tasks from multiple individuals and to work under pressure while maintaining composure and diplomacy.
        • Ability to thrive while working independently or with others, exhibiting strong teamwork skills and the confidence to lead and motivate others when working on special projects.
        • Excellent interpersonal, oral, and written communication skills.
        • Flexibility and adaptability to ever-changing workloads.
        • Exhibits a problem-solving approach to work assignments while utilizing critical thinking skills. Other Conditions of Employment:
          • Must be at least 18 years of age at the time of hire.
          • Willing to undergo a criminal records check with acceptable clearance from DHS and/or DSS (Live Scan fingerprinting).
          • Must possess a valid California driver's license and acceptable driving record (MVR) upon hire and throughout employment. Must have 24 months of licensed driving experience at time of hire. Proof of vehicular insurance is required upon hire and maintained throughout employment.
          • Must complete all other required new hire training requirements including CPR/First Aid.
          • Must maintain the confidentiality of consumer Protected Health Information (PHI) used for treatment, payment, health care, etc., and personal information of consumers.
          • This position requires the incumbent to be able to work flexible hours, including occasional evenings and weekends, as dictated by the needs of the business for projects, meetings, and events. Why Apply?--- Rewarding work--- Medical, Vision, and Dental benefits offered--- Life Insurance Coverage--- Retirement Plan--- Paid sick and vacation time--- Discounted amusement park tickets, cell phone plans, gym memberships, etc.Please apply at: https://www.HGHjobs.com. A completed application is required to be considered for employment. Thank you for your interest in Home of Guiding Hands.

Keywords: Home of Guiding Hands, El Cajon , Executive Assistant, Other , El Cajon, California